How to use this page
These definitions are written for residents, not lawyers or planners. The point is not to give the most technical textbook definition. The point is to help you understand what a term usually means in the local record and why it might matter.
Meeting and process terms
First reading
Usually means a proposed ordinance has been introduced but not finally adopted yet.
Second reading
Usually means the issue is returning for another formal step and may be closer to final action.
Public hearing
A formal point in the process where the public is specifically invited to speak before a decision.
Consent agenda
A group of items approved together in one motion unless a member pulls one out for separate discussion.
Postponed
The issue was delayed and may return later. It is not the same as approved or denied.
Pending
Usually means the issue has not yet reached a documented final outcome, or minutes are still missing.
Land use and zoning terms
Variance
A request for an exception from an existing zoning rule, usually because applying the rule strictly would create a specific hardship.
Rezoning
A change to the zoning classification of a property, which can change what kinds of uses are allowed there.
Special land use
A use that may be allowed in a zoning district, but only if extra review and approval standards are met.
Site plan
A detailed layout showing how a development would be arranged on a property, often including buildings, parking, access, landscaping, and drainage.
Record and document terms
Agenda
The list of items scheduled for a meeting.
Packet
The backup material attached to the meeting, often where the real detail lives.
Minutes
The written record of what happened at the meeting.
Resolution
A formal statement or action adopted by a public body, often used for approvals, policies, appointments, or procedural steps.
Ordinance
A local law or rule adopted by the governing body.
Exhibit
An attached map, table, letter, image, study, or supporting document included with the main record.
How to read these terms in everyday language
A good rule of thumb is to ask: does this term tell me what is proposed, what stage it is in, who decides, or what happened? Most civic terms become easier once you know which of those four jobs the word is doing.
If a term still feels abstract, look at the source record it appears in. A phrase like “first reading” or “special land use” usually makes more sense once you see the agenda item, packet text, or minutes around it.