Township considers $439,500 contract for water plant roof replacement
The Plainfield Township board considered a $439,500 contract with Dalstra Roofing to replace the roof of the west Water Treatment Plant. A staff memo stated the current roof has leaks that pose a potential contamination risk to the water system. The proposed cost is nearly three times the amount budgeted, with staff proposing to use funds from a different, delayed capital project.
Current status Still pending
What this is Township considers $439,500 contract for water plant roof replacement
Timeline
- Agenda posted from agenda · published Jun 4, 2026
- Agenda posted from agenda · published Jun 5, 2026
- Listed for a meeting from agenda · published Jun 5, 2026
This item appeared at a past meeting, but minutes or final action evidence are not in the local record yet. Action may have been taken not yet represented here.
Key facts
- The proposal was to award a contract for $439,500 to Dalstra Roofing for the replacement of the west Water Treatment Plant roof.
- The bid from Dalstra Roofing was the lowest of four bids solicited for the project.
- The project was originally budgeted for $150,000.
- A staff memo states the cost discrepancy is due to a "gross error by the contractor that gave us a budget number for the year 2026."
- This would be the final phase of a four-year project to replace all roofing on the plant and office.
Discretion or exceptions
- The final cost of the project could be higher than the bid price. The contractor's proposal states that if re-attachment of existing perimeter wood blocking is needed, it will be billed as an additional cost at a labor rate of $106 per hour plus materials.
Who could be affected
- Plainfield Township water customers
What could change
- According to a staff memo, the new roof would address "many leaks" in the current roof, which staff warned pose a "potential for contamination entering the water that is going through the treatment process."
- The project's proposed cost of $439,500 would be paid from the water system's Capital Outlay budget. This is significantly more than the $150,000 originally budgeted for the roof replacement.
- To cover the higher-than-budgeted cost, staff proposed using funds that had been allocated for a separate $1.675 million wellfield expansion project, which has been delayed due to permit issues.
What to watch
- What is the length and coverage of the labor warranty for the new roof?
- What is the new timeline for the delayed west wellfield capacity project, and how will it be funded now that its original funding is proposed for the roof?
Questions to check
- The provided documents do not specify the length of the labor warranty from the recommended bidder, Dalstra Roofing, as the text is incomplete in their proposal.
Supporting records
These related records help explain the item, including the agenda listing, staff explanation, and draft text.
Read excerpt
Approve the replacement of the west Water Treatment Plant roof for $439,500.00 by Dalstra Roofing
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Bid Tabulation for West Water Plant Roof Replacement | Contractor | Bid Submitted | Low Bid * | |--------------------------------|------------------|-------------| | Dalstra Roofing | $439,500.00* | | | C & I Industrial | $487,850.00 | | | C & I Industrial Alternate Bid | $455,450.00 | | | Allied Roofing | $506,295.00 | | | 5 Star Roofing | No Bid submitted | |
Read excerpt
Base Bid - Tear-Off / Replacement 5/28/2026 18,500 sq. ft. -Install two (2) layers of 2.6" polyiso board with a 1/8 per foot taper to the existing roof drains. Remove existing roofing materials and insulation down to the concrete roof deck - haul away debris. Attachment of polyiso insulation to utilize low-rise adhesive. Adhere 60 mil TPO utilizing Versico brand with all necessary accessories. Installation of treate…
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ROOF PROPOSAL: Upper West Roof (approx 173 sq) Upper Lime Silo located at the Northwest Corner West side. 20 Year material and labor warranty, any required permits included in our quote. Set up for tear off - perimeter railing and warning flag system per owner specification. Trash Chute down to roll off containers. Tear off existing roof down to the concrete deck - Haul away and dispose of all debris from the roofin…
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MEMORANDUM Date: To: June 1, 2026 Cameron VanWyngarden From: Donald Petrovich, Water Plant Superintendent Subject: West Treatment Plant West Roof Replacement The subject of this memo is the budgeted replacement of the West Water Treatment Plant Roof. The purpose of this replacement is to remove the old roof that has developed many leaks and has had many expensive repairs completed on it. This is a major concern due…
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Purchasing Authorization DESCRIPTION OF PURCHASE: The Manufacturer, model number and/or generic description identifying the specific items(s) required to meet the purpose described below. Roof replacement for West Water Plant Roof PURPOSE: Provide a brief description of the intended application(s) for the items to be purchased. Replacing old, leaking, deteriorated 30 year old roof ATTACH A MINIMUM OF THREE COMPETITI…
Meeting history
Agenda and minutes records showing when this item appeared and what procedural step it reached over time.
Read excerpt
The item appeared on the Board of Trustees Meeting agenda: Approve the replacement of the west Water Treatment Plant roof for $439,500.00 by Dalstra Roofing Approve the replacement of the west Water Treatment Plant roof for $439,500.00 by Dalstra Roofing
Accuracy note
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